Client Relations & Marketing

Putting his own needs aside, a man risks snaps and bites and offers outcast dogs unconditional love.

Don't let that next phone call be the client who got away. Use these tips from Sally Hickey, a receptionist at Short Pump Animal Hospital in Richmond, Va.

Between 7:30 a.m. and 9 a.m. chaos ruled in the front office at Catawba Animal Clinic in Rock Hill, S.C., says Hospital Administrator Jean Weaver. "All our dental appointments, surgery appointments, daycares, and routine morning appointments were coming in around the same time," she says. "Our receptionists were overwhelmed trying to check in the appointments in a timely manner, especially with clients rushing to get to work."

Gary Morgan, a receptionist for Robert E. Lewis, a dentist in Overland Park, Kan., has a special talent: He remembers the name of most of the clients who walk through the door. And with more than 1,500 client records in the practice database, that's no small feat.

In 23 percent of practices, credentialed technicians are responsible for most of the client's education, according to a recent survey by VetMedTeam.com. In 52 percent of practices, veterinarians handle the bulk of education, while in 19 percent of practices, veterinary assistants take charge of this task. Here's a look at the percentage of respondents who say team members discuss these issues with clients:

Preanesthetic testing helps protect your patients' health and decreases your practice's liability. Here's how to use a client consent form to educate pet owners about this medical service.

I frequently tout the goal of developing a womb-to-tomb relationship with our clients and their pets. At the core of our practice philosophy is the statement, "Focus on long-term relationships versus the short-term dollar."

"The secret to a successful open house," says Christy Johnson, CVPM, practice administrator at Pampered Pet Health Center, "is to make it fun. Have lots of things for clients to see and do, and serve plenty of finger food. Involve your staff, distributors, and drug representatives. And get the word out."

A pet's euthanasia is always difficult for clients, and it can be tough for team members, too. Dr. Mark Reser of Neel Veterinary Hospital in Oklahoma City says he gets great feedback when he takes two key steps.

Gina Toman, a Firstline Editorial Advisory Board member and a veterinary assistant at Seaside Animal Care in Calabash, N.C., says that when you do a good job passing the client off to the receptionist after the appointment, you help prevent missed charges and improve the client's experience.

Picture this: You're explaining why Baxter needs heartworm preventives when the tinny sound of Beethoven's 5th erupts from inside your client's purse.

If dental compliance is a concern at your practice, you're not alone. The team at Lockwillow Avenue Animal Hospital in Harrisburg, Pa., worried that clients didn't always follow their dental recommendations.

Do I have to be nice if a client is really rude?

Don't settle for just-OK visits anymore. Use these service strategies to take your team's performance up a notch

Last week a client brought in a very sick pet and refused to treat it because of the cost. This makes me furious. What can I do?

Clients often ditch their kids in the reception area. What should we do?

Where you choose to live affects your career opportunities, your personal happiness, and even the health of the patients you see. Does your city rank among the best?

Data shows that if your clients arrive during a busy time, their average wait for check-in and check-out can hit 21 to 29 minutes during a 42- to 49-minute visit. That's almost half their time at the practice.

Even Well-Managed Practices aren't seeing many patients for twice-yearly exams—proof that the idea hasn't caught on yet. Use these strategies to educate your clients about the benefits.

Nearly 90 percent of practitioners say they chose veterinary medicine because they wanted to work with animals or liked science and medicine. But, clearly, a human sets up the appointment and writes the check. Here's what you need to know about your clients.

Use these strategies to harness your team members' power to drive client compliance and revenue—and improve your patients' health.

Your colleagues generally aren't making tracks to the forefront of technology. Could you benefit from adopting a higher-tech approach?

Minneapolis - 7/21/05 - The American Veterinary Medical Association (AVMA) in correlation with the World Veterinary Congress (WVC) brought 4,070 practitioners to Minneapolis.

If you're not careful, the hustle and bustle of the day could distract you from communicating your deep caring for clients' pets. To avoid this pitfall, Dr. Jason Palm, of Hiawassee Veterinary Clinic in Orlando, Fla., imagines that every pet he examines is his own.

How well do you treat your clients? A mystery shopper can help you answer this question objectively.

We took in a boarder from a longtime, good client, who said the pet was a stray that he acquired from the local groomer. During our exam, we found a microchip and were able to locate and contact the original owner, who said the dog had been stolen about six weeks earlier. What are our rights and responsibilities in situations like this?

What steps does your practice team take to support clients after the euthanasia of a pet?

Inundated with signs, slogans, and sales pitches, pet owners may fail to notice a key message that you've posted right in front of them.

Do you put your best foot forward with every client, every time? These six tips can help make sure you do—and that you build the strongest possible relationships with clients.

At a recent staff meeting, I said I thought it was unprofessional for our medical and administrative support staff to chew gum on the job. I was almost laughed out of the meeting. Was I off base?